The next PSRDF Delegate Meeting,
Sunday October 5, 2008
Penn Stater Hotel, State College, PA 1 pm

PENNSYLVANIA Square and Round Dance Federation
MEMO: State Federation/Association Presidents or Official Delegates;
Committee Chairpersons
FROM: Mike and Pat Matsko, President
DATE: August 24, 2008
SUBJECT: Reports, State Federation Meeting

Although our State Federation Secretary will be sending a notice advising you of the date and the time of the next State Federation meeting; Sunday October 5, 2008, 1:00 PM at the Penn Stater Conference and Hotel; we want to either refresh your memory - or advise the “first timers” - regarding the reports that many of you will be making.

First of all, it will be extremely helpful if you would provide two copies of a summary of your report. One is to be given to the Federation Secretary for the record and to assist in the preparation of the minutes. Better yet, send the report by Email to the secretary. The other copy is to be given to the Federation President, which is maintained in the records of this office, in addition to being utilized as reference material for Federation business. As we know, time is limited, and we want to maximize the exchange and value of information to be shared. Please make your reports as informative and as brief as possible. If it is necessary to bring unfavorable material to us, please attempt to be positive. Addressing concerns can help our organization by providing suggestions for improvement or resolution.

We suggest that your reports include some information that could be used elsewhere. For example, if one of your member clubs has been successful with a special dancer recruiting effort, explain how it was presented. Conversely, if you have undertaken a project that did not work -- share that also. Someone may be able to help you salvage the project, or it might be possible to save time and expense for another group considering the same action.

It is important that we strive to make State Federation meetings as productive as possible. We URGE you and your Association/Federation Delegates to attend this meeting. The meeting agenda includes several incentive programs to be considered, and site location proposals for the 2010 State Convention.

An opportunity will be provided for you to sign up for time at the State Farm Show booth. Did you speak to your callers and dancers in your area about the planned demonstrations? Please come prepared to provide input.

Bring your “Special Dance” event fliers with you to distribute to others at the meeting. You may attract additional dancers from outside your Association/Federation areas. Please share what you learn at the State meetings within your Association/Federation. Many dancers have no idea of the value that the State Federation has for them -- or know that it exist. Encourage them to become Federated members, and volunteer to become a State Delegate to the biannual meeting.

There will be a supply of State Convention Registration fliers for the 16th Annual State Convention to be held, August 14 - 16, 2009 at the Penn Stater Conference Center and Hotel. Feel free to take a supply of these fliers and promote the convention at every dance event and Association/Federation or club meeting. Let’s work together to have another successful convention in 2009!

Mike & Pat

The PSRDF objective is to promote square dancing in Pennsylvania.  We promote an Annual State Convention and are also involved in other promotional projects including PA Square Dance License Plates and attempting to get our State Legislature to put Square Dancing as the PA State Folk Dance.  This Web Site is also to aide in finding Square Dance Clubs, Federations and Square Dancers in Pennsylvania.

If you are interested in learning to square dance in Pennsylvania, click on the map below and pick a club in or near your area and send an email to your nearest club requesting information on "Learning to Square Dance"

State Outfit

This page is maintained by Simchick's PC Service
Email: PSRDF Webmaster